Key Achievements:
- Supervised AP team to streamline invoice processing, reducing approval and payment cycles by 25%.
- Implemented enhanced reconciliation procedures, reducing payment errors by 30%.
- Introduced tracking and reporting systems for overdue invoices, improving recovery by £20,000.
- Trained and developed junior AP staff, increasing team efficiency and accuracy.
- Assisted in the implementation of automated AP workflows, saving the team 10+ hours per week.
Duties & Responsibilities:
- Supervise daily accounts payable operations, including invoice processing and payments.
- Ensure accurate coding, approval, and allocation of supplier invoices.
- Reconcile supplier accounts and resolve discrepancies or disputes.
- Monitor outstanding invoices and follow up on overdue payments.
- Support month-end and year-end closing processes for accounts payable.
- Implement and maintain internal controls and standard operating procedures for AP.
- Prepare management reports, dashboards, and KPIs for senior finance management.
- Coordinate with procurement and other departments to ensure accurate and timely payments.
- Assist with VAT and other statutory reporting requirements.
- Lead and mentor AP team members, providing training and development opportunities.
- Support internal and external audits by providing AP schedules and documentation.
- Identify process improvement opportunities to enhance efficiency and accuracy.
- Approve payment runs and liaise with banks for domestic and international transfers.
- Maintain filing systems and accurate records of all AP transactions.
- Assist in implementing AP automation and system upgrades.
- Provide ad-hoc reporting and analysis for management as required.
- Ensure compliance with company policies, statutory requirements, and professional standards.
- Maintain confidentiality and professionalism in handling financial and supplier information.
- Resolve complex supplier queries and disputes promptly.
- Contribute to the continuous improvement of the AP function and overall finance team efficiency.
What does an Accounts Payable Supervisor do?
An Accounts Payable Supervisor oversees the daily activities of the accounts payable team, ensuring supplier invoices are processed accurately and payments are made on time. They supervise team performance while maintaining strong financial controls and supplier relationships.
What qualifications do you need to become an Accounts Payable Supervisor?
Most employers look for previous accounts payable experience together with supervisory or leadership skills. Accounting qualifications such as AAT are advantageous, while broader qualifications such as ACCA or CIMA can support career progression.
What skills are important for an Accounts Payable Supervisor?
Accounts Payable Supervisors require leadership, organisation and strong attention to detail. Communication skills, problem-solving ability and experience with ERP systems are also highly desirable.
What are the responsibilities of an Accounts Payable Supervisor?
Responsibilities include supervising accounts payable staff, reviewing supplier payments, resolving invoice discrepancies, maintaining payment controls, preparing reports and ensuring compliance with company procedures.
What career progression is available for an Accounts Payable Supervisor?
Accounts Payable Supervisors commonly progress into Accounts Payable Manager, Transactional Finance Manager, Shared Services Manager or Financial Controller positions.