Finance and Operations Assistant (Hybrid)

Job Details

“Quality performance starts with a positive attitude.”  Jeffrey Gitomer.
 
Sheridan Maine is collaborating with a Bristol-based organisation to recruit a Finance and Operations Assistant. The successful candidate will play a key role in ensuring the efficient execution of transactional finance tasks, such as invoice processing, monthly payroll preparation, weekly payment transactions, and overseeing employee expense claims.
 
The ideal candidate will be detail-oriented, self-motivated, and capable of working independently in a dynamic, fast-paced environment. This is a hybrid role, requiring a minimum of three days per week in the office.

Your responsibilities as the Finance and Operations Assistant will include:

• Processing supplier invoices and matching them to purchase orders, coordinating with stakeholders for accuracy
• Reviewing aged payables and preparing weekly payment runs
• Handling staff expense claims
• Managing the accounts receivable ledger and drafting invoices
• Preparing monthly payroll files for Finance Manager review
• Maintaining HR system data and share scheme records
• Organising company events and booking travel for Directors
• Managing facilities and health and safety issues with Finance Manager support
• Calculating and posting month-end entries (e.g., accruals, prepayments, grants)
• Preparing month-end reconciliations and liaising with stakeholders for cost accuracy
• Assisting in preparing monthly management accounts and ensuring proper allocation of costs and revenues
• Supporting statutory audits and tax filings with the Finance Manager
• Continuously improving and documenting financial processes
• Assisting with financial systems enhancements and deployments

• A finance qualification (partial/full AAT or relevant degree) is beneficial but not required
• Strong self-motivation with a proactive attitude and a desire to improve processes
• Experience in finance operations and accounting is desirable but not essential
• Familiarity with Xero is a plus but not mandatory