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Job Details

“Success is a process, not an event.”  Gary Halbert 
 
Sheridan Maine is collaborating with a Bristol-based organisation to recruit an Accounts Payable Assistant on a permanent basis. The main goal of this role is to ensure accurate, timely processing of invoices, prompt payments, and efficient follow-up and issue resolution.

Your responsibilities as the Accounts Payable Assistant will include:

• Reconcile accounts, ensuring all documentation is collected and ledgers are clean
• Review and correct payment proposals; handle rejections and inform VMD
• For intercompany reconciliation, review balance statements, adjust books, and request missing invoices
• Process PO invoices (3-way/2-way match, post, block/unblock)
• Post advance payments, block invoices if needed, and reconcile/clear
• Generate self-billing reports
• Process non-PO invoices from checking to posting
• Resolve blocked invoices by unblocking or performing write-offs with GL supervisors
• Prepare open GR reviews
• Investigate vendor debit balances, submit refund requests, and handle write-offs with GL accountants
• Monitor credit notes and update logs
• Define and post accruals for non-PO invoices
• Resolve internal/external claims and handle 2nd level AP queries
• Manage blocked queries from AP Admin
• Maintain supplier relationships and contribute to process improvements

• Experience in Accounts Payable and shared service environments preferred
• Proficient in SAP-S/4 Financial Applications and computer tools
• Knowledge of International Accounting Standards is a plus
• Strong customer service skills, including phone-based support (preferred)
• Proficient in Microsoft Word and Excel
• Detail-oriented with a focus on process improvement
• Ability to multitask effectively
• Strong interpersonal and communication skills with internal and external stakeholders

• Hybrid working post probation
• Free onsite parking
• Study support